Administration Support Assistant

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Location: Leicester HQ

Reporting to: Executive Assistant

Bellrock Property & Facilities Management Ltd provides specialist risk focussed workplace management and property management services to a wide range of complex and sophisticated clients throughout the UK. Operating in the corporate, healthcare, education, retail & leisure and local authority & central government sectors, we create and implement bespoke solutions to improve the performance and value derived from non-core activity.

As part of our continued growth, the opportunity has arisen for an Administration Support Assistant based in Leicester. The main purpose of the role is to provide administrative support to the Exec Office, namely EA and C-Suite Directors and to also provide cover for business support during busy periods and holiday cover.

Key Accountabilities:

  • General office support, to include minute taking, compiling and reformatting reports, typing letters
  • Extensive diary management
  • Raising purchase orders and processing invoices
  • Processing expenses and credit card statements
  • Booking travel and accommodation
  • Assisting with team building and events
  • Answering and directing queries from multiple channels (Switchboard and Enquiries in-box)
  • Assisting staff with training co-ordination.

Additional Business Support Duties:

  • Reception cover to include housekeeping and management of meeting rooms
  • Answering and directing queries from multiple channels (Switchboard and Business Support in-box)
  • Assisting staff with hot desk booking for Peat House
  • Post duties, including courier services
  • Consumable ordering

Competencies:

  • Computer literate with advanced MS Office package and Outlook knowledge.
  • Excellent customer service and communication skills.
  • Comfortable engaging with a mixture of Clients / Senior Contacts via telephone and email.
  • Excellent telephone manner
  • Minute taking and report writing knowledge.
  • Good administration co-ordination skills.
  • Multi-tasking abilities.
  • Ability to work confidentially.
  • Basic knowledge of H&S
  • Professionalism
  • Customer Service Experience

Core Qualities & Attributes:

  • Enthusiastic with people skills.
  • High attention to detail.
  • Organised and committed.
  • Good decision maker
  • Good Problem solver
  • Flexibility towards daily tasks / reorganising skills.
  • Can do attitude whilst using own initiative to see through to resolution.
In return Bellrock are offering a salary depending on the experience. For this role we are open to discussing the possibility of flexible working or compressed hours, therefore we are offering part time or a full-time opportunity. The requirement for this role is flexible with a 7.30am start, we also offer 25 days holiday per year and bank holidays.

In addition to this Bellrock also offers the successful candidate employer contributed pension scheme and a Company Retail Discount Scheme.

If you are interested in applying, please submit your CV and covering letter via the link or directly to recruitment@bellrockgroup.co.uk

 

STRICTLY NO AGENCIES PLEASE.

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