Project Co-ordinator

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  • Location: Head Office, Leicester

  • Reports to: Head of Property Compliance

Bellrock Property & Facilities Management Ltd provides specialist risk focussed workplace management and property management services to a wide range of complex and sophisticated clients throughout the UK. Operating in the corporate, healthcare, education, retail & leisure and local authority & central government sectors, we create and implement bespoke solutions to improve the performance and value derived from non-core activity.

The opportunity has arisen for an experienced Project Co-ordinator to join our Technical and Real Estate (TRE) Team at our Head Office in Leicester. The primary focus of TRE Co-ordinator is to provide a focal point for the management of the team across a number of tasks: Sales, Job-planning and co-ordination, Quotation management, – for the Property Compliance and Surveying teams.

Key Responsibilities:

  • Use the in-house operating system to manage the work won by the Technical and Real Estate team
  • Create works within the CRM system allowing new Cases to deliver the work
  • Raise purchase orders for suppliers or sub-contractors in order to complete the works or project
  • Ensure that all works are assigned to an appropriate person
  • Manage access to sites / properties for surveyors
  • Collate and despatch hard copies of reports to Clients
  • Obtain quotations from suppliers
  • Update project plans
  • Collate and check all expenses and cost for completed work
  • Manage the process for ensuring monthly or partial payments are charged to clients by liaising with Finance
  • Ensure all completed work ‘billing’ information is passed to finance to raise sales invoices
  • Liaising with the client and/or surveyor/consultant to ensure all work is completed
  • To respond quickly and efficiently to urgent client priorities
  • Be pro-active in the day to day management of contractors /suppliers
  • Any other reasonable duties which may be requested.
  • Coordinate meetings
  • Manage day to day quotations to customers

Requirements and Experience

  • Have knowledge and / or experience within FM or building / Construction Industry
  • Have excellent Microsoft Office skills in particular Excel and Outlook
  • Have good customer service skills and can communicate clearly and effectively with all levels of management
  • Can Multitask and work to tight deadlines
In return Bellrock are offering a competitive salary. Working hours are Monday – Friday based on 37.5 hours per week and 25 days holiday per year + bank holidays.

In addition to this Bellrock also offers the successful candidate employer contributed pension scheme and a Company Retail Discount Scheme.

If you are interested in applying, please submit your CV and covering letter via the link.


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