Temporary Receptionist / Contract Administrator

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Location: Bolton

Reporting to: Facilities Manager

Bellrock Property & Facilities Management Ltd provides specialist risk focussed workplace management and property management services to a wide range of complex and sophisticated clients throughout the UK. Operating in the corporate, healthcare, education, retail & leisure and local authority & central government sectors, we create and implement bespoke solutions to improve the performance and value derived from non-core activity.

As part of our continued growth, the opportunity has arisen for the Temporary Receptionist/ Contract Administrator  based in Bolton.

Key Accountabilities:

  • Meet and greet all visitors to the centre in a polite and professional manner.
  • Handle all bookings for meetings and conference rooms and maintain the database.
  • Answer all customer queries and redirect calls to internal/external parties
  • Provide information and advise customers about the facilities.
  • Maintain accurate database of all meeting and conference room bookings.
  • Liaise with internal and external clients and produce timely and accurate records.
  • Provide on a day to day basis catering requirements for all meetings and conference rooms to the catering dept. These must be provided on a weekly basis in advance and be updated with any cancellations/amendments on a daily basis.
  • Preparation of daily meeting room booking schedules to allow caretakers to set out rooms. These must be provided on a daily basis with all amendments/cancellations communicated in a timely manner.
  • Log and report to site facilities manager or lead caretaker all maintenance calls.
  • Ensure that all visitors sign in at reception.
  • Act as point of contact in the absence of the site facilities manager and/or lead caretaker.
  • To carry out all tasks in line with the company’s safety policy, risk assessments, and method statements.
  • To make sure all contractors fill in the correct work permit.
  • To undertake any other duties which may be reasonably assigned from time to time

Core Qualities & Attributes:

  • To be literate and numerate
  • To be IT literate
  • Core qualities and attributes
  • Able to communicate and liaise with all staff and users of the centre
  • Ability to work with the minimum of supervision
  • Ability to work as part of a team
  • To undertake all tasks in a safe manner, not only for employee but for all users of the centre/school and all as per rams.
In return Bellrock are offering a competitive salary Circa of £10425.78per year. Working hours are Monday – Friday based on 22.5 hours per week, working 12.30 to 17.00.

In addition to this Bellrock also offers the successful candidate employer contributed pension scheme and a Company Retail Discount Scheme.

If you are interested in applying, please submit your CV and covering letter via the link or directly to recruitment@bellrockgroup.co.uk



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