Compliance Administrator

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  • Location: Pinner

  • Reports to: Operations Manager

Bellrock Property & Facilities Management Ltd provides specialist risk focussed workplace management and property management services to a wide range of complex and sophisticated clients throughout the UK. Operating in the corporate, healthcare, education, retail & leisure and local authority & central government sectors, we create and implement bespoke solutions to improve the performance and value derived from non-core activity.

As part of our continued growth, the opportunity has arisen for a Compliance Administrator to join our M&E Services Team based in Pinner. This is a pivotal role to effectively audit the day to day planning, allocation and closure of remedial compliance tasks derived from PPM activity across multiple sites. A continual focus on planned delivery closure deadlines associated follow on activity and statutory compliance documentation control.

Key Responsibilities:

  • Undertake regular system audits
  • Jeopardy manage works and escalate concerns as required
  • Produce regular exception reports available to inform progress against targets
  • Ensure certification meets statutory requirements
  • Ensure planning, allocation and closure of tasks meets all contractual and quality KPI’s, exceeds client expectations
  • Answering phone calls and booking appointments through Outlook Calendar
  • Timesheet Admin- Checking all paperwork is present and complete, scanning and processing all documents
  • Vehicle fleet admin- Updating the vehicle fleet, managing and arranging hires and rentals, processing vehicle fines, updating parking/congestion/toll accounts, arranging servicing and maintenance and handling all other vehicle related admin
  • IT/mobile phone and tablets- Setting up and dealing with general IT and mobile phone queries for the office and engineers
  • Ensure all corrective actions and remedial works are raised and tracked in accordance with the required process
  • Statutory compliance coordination and proactive management with other stakeholders

Requirements and Experience

Role Specific Requirements

  • Escalate risks and issues that affect achievement of delivery and performance
  • Liaise with other teams where required to ensure job completion to customer satisfaction
  • Escalate any identified issues to line management and seek advice when needed
  • Work within given guidelines and company processes and procedures
  • Manage additional ad hoc tasks given by management

Essential Experience

  • Previous experience in administration and planning role within sector
  • Understanding of compliance legislation

Desirable Qualifications & Experience

  • Previous compliance / planning experience within the FM//Building Services sector
  • Previous experience with Concept or other CAFM packages
  • Competent in the use of Microsoft Office package products

Skills

  • IT and Data analysis skills
  • Organised and has a good eye for detail
  • Builds good working relationship with internal teams, external service providers and clients
  • Ability to work within the team and on individual basis with minimum supervision
  • Prioritises own workload
In return Bellrock are offering a competitive salary Circa. Working hours are Monday – Friday based on 37.5 hours per week and 25 days holiday per year + bank holidays.

In addition to this Bellrock also offers the successful candidate employer contributed pension scheme and a Company Retail Discount Scheme.

If you are interested in applying, please submit your CV and covering letter via the link.

STRICTLY NO AGENCIES PLEASE.

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