Contract Support Administrator

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Location: Swansea

Reporting to: Contract Manager

Bellrock Property & Facilities Management Ltd provides specialist risk focussed workplace management and property management services to a wide range of complex and sophisticated clients throughout the UK. Operating in the corporate, healthcare, education, retail & leisure and local authority & central government sectors, we create and implement bespoke solutions to improve the performance and value derived from non-core activity.

The opportunity has arisen for the Contract Support Administrator to join our on-site team based in Swansea. The Contract Administrator will provide support the Contract Manager, who are responsible for the contractual and commercial relationship with the clients, by co-ordinating activities, generating information from both internal and external sources, validating system data and responding to a variety of additional requests to ensure smooth service delivery across the portfolio.

Key Accountabilities:

  • Support the Contract Manager by validating system data.
  • Support WCS Commercial Department with the mobilisation and transition of new contracts.
  • Support the Contract Manager by ensuring that all contractual obligations are met.
  • Develop strong relationships with all internal and external stakeholders and provide timely responses to requests for help and support.
  • Work with the Bellrock Supply Chain to support the mobilising of new suppliers by helping to co-ordinate the activities of the key stakeholders.
  • Be the first point of escalation for the client and suppliers as required.
  • Co-ordinate and resolve issues quickly, by means of job and quotation chasing.
  • Ensure that any client complaints regarding service delivery are managed and escalated to the Contract Manager in a timely manner with corrective actions closed out quickly.
  • Support the Contract Manager in monitoring the overall Contract performance (outputs) maintaining a regular dialogue with key stakeholders in the client’s business.
  • Co-ordinate the activities of Bellrock departments to ensure that the necessary data/management information is provided to enable the effective monitoring of the Contract.
  • Work with the Reporting Team to develop and shape standardisation of reporting formats.
  • Ensure that the Reporting Team generate the reports required for the Contract in a timely manner and in the agreed format.
  • Compile and gather the necessary data and information required for all reporting requirements.
  • Work with the Reporting Team to respond to ad hoc request for reports.
  • Monitor and liaise with suppliers to ensure the effective day-to-day delivery of the service and identify and escalate any performance issues to the Contract Manager.
  • Co-ordinate Compliance and PPM activity through liaising with the Planned Team and support the Contract Manager in routinely meeting or beating the KPI target.
  • Monitor and drive timely closure of all PPM, Reactive, Quoted and Remedial Works and ensure all KPIs are met.
  • Promote a positive Health and Safety culture ensuring any issues and areas of concern are escalated to the Contract Manager and addressed.
  • Embrace learning and personal development opportunities.
  • Promote the ‘Bellrock’ culture within the business.

Qualifications/Training:

Required:

  • IT literate – intermediate level in use of Excel – including data manipulation

Desirable:

  • Facilities Management (FM) qualification / working towards a n FM qualification

Experience Required:

Essential:

  • Working in a client facing role
  • Working in a fast-paced environment
  • Working with suppliers
  • Managing multiple priorities
  • Data management, analysis and reporting
  • Adherence to processes and procedures

Desirable:

  • Working in a Facilities Management environment
  • Commercial contract awareness and understanding
  • Basic technical understanding
  • Basic budgetary management
  • Basic commercial contract awareness
  • Procurement and supply chain leverage awareness
  • Health, Safety, Environmental and Sustainability awareness

Personal Traits:

  • Customer focussed
  • Positive attitude
  • Self-motivated – driven
  • Proactive/uses initiative
  • Articulate/effective communicator
  • Good organisational skills and pays attention to detail
  • Good judgement /understands when
    to escalate issues
  • Team player
  • Committed to personal development
  • Commitment to Bellrock values
In return Bellrock are offering a salary of £23,000. Working hours are Monday – Friday based on 37.5 hours per week and 25 days holiday per year + bank holidays.

In addition to this Bellrock also offers the successful candidate employer contributed pension scheme and a Company Retail Discount Scheme.

If you are interested in applying, please submit your CV and covering letter via the link or directly to recruitment@bellrockgroup.co.uk

 

STRICTLY NO AGENCIES PLEASE.

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